Enter No-Number Part Line, Express Requisition
Explanation
The purchase requisition is built in two levels, consisting of a requisition header and
one or several requisition lines. The second step in a new entry is to enter purchase
requisition lines.
Requisitions for purchase parts are entered in the
Part Requisition Lines
tab. Requisitions for parts without part numbers, i.e., no-number parts, are entered in
the No Part Requisition Lines tab.
Note that this activity description only covers the entry of no-number part lines on
express purchase requisitions, i.e., purchase requisitions with order code 5
(Express).
A purchase requisition for a purchase of parts without part numbers is used for a
one-time purchase of a part when it is unnecessary to enter the part in the purchase part
record. When buying this type of part, you need to describe the specific conditions and
needs for the part.
Sometimes, the description turns out to be lengthy, in which case you must
select the line, right-click and then click Text
Processing (See the corresponding activity description.)
When entering a purchase requisition for a new supplier that has not yet been entered,
it is possible to make a quick registration of the new supplier using an existing supplier
as a template. In so doing, supplier information that is not company-specific is
automatically copied from the template supplier to the new supplier and additional
information entered in the
Quick Supplier Registration dialog
box.
Prerequisites
- The purchase requisition header must have been entered and saved.
- To make a quick registration of a new supplier, there must be a template supplier to use
when doing so. The Use as Template
check box should be checked for those suppliers that
are to be used as templates, either in the Supplier/Purchase/General
tab or in Suppliers. A description must also be
entered for the template of each supplier.
- The supplier that is entered on the no-number part line must be permitted to handle
express orders. This permission is granted in the
Supplier/Purchase/General
tab.
- The technical coordinator, if applicable, must have
been entered in
Inventory Basic Data/Technical Coordinators.
System Effects
As a result of this entry, a purchase requisition line with status Planned
is entered.
Window
Purchase Requisition
Related Window Descriptions
Purchase Requisition
Purchase Requisition/No Part Requisition
Lines
Quick Supplier Registration
Additional Cost Details
Procedure
To enter a no-number purchase requisition line for a previously entered supplier (or
when the supplier is not known):
- On the No Part Requisition Lines tab, click New.
- In the Description field, enter a description of the part. If the
description is too lengthy, select the line, right-click and then click Text Processing.
- In the Quantity field, indicate the number of parts to be purchased.
- Enter the purchase unit of measure.
- In the Wanted Receipt Date field, indicate the date when you want to receive the parts.
- If you know which supplier is to be used, enter its short code directly in the
Supplier field or search for it by using the List of Values.
- Enter the price per purchase unit of the part or service. The supplier's currency is
automatically displayed, but it can be changed if necessary. If the entered price is an
estimated one, select the Estimated Price check box.
- Save when completed.
To enter a no-number purchase requisition line for a new supplier without a supplier
record, using a supplier template:
- On the No Part Requisition Lines tab, click New.
- In the Description field, enter a description of the part. If the
description is too lengthy, select the line, right-click and then click Text Processing.
- In the Quantity field, indicate the number of parts to be purchased.
- Enter the purchase unit of measure.
- In the Wanted Receipt Date field, indicate the date when you want to receive the parts.
- Select the line, right-click and then click Quick Supplier Registration. The
Quick
Supplier Registration dialog box opens.
- In the Template Supplier field, enter the ID of the supplier that
you want to use as a template. You can either enter the ID manually or click List to choose
the ID from the List of Values.
- In the New Supplier field, enter the ID for the new supplier.
- Enter the name of the new supplier in the New Supplier Name field.
- In the Association field, you can enter the association number for the new supplier.
- In the Supplier Address fields, enter the complete address for the new supplier.
- Click OK to exit the
Quick Supplier Registration dialog
box.
- Enter the price per purchase unit of the part or service. The supplier's currency is
automatically displayed, but it can be changed if necessary. If the entered price is an
estimated one, select the Estimated Price check box.
- Save when completed.
Optional steps (remember to save your entries):
- Add any additional costs in the Add Cost Net/Curr
or AddCost Gross/Curr fields.
Note: If you enter additional cost amounts
directly on the Add Cost Net/Curr or AddCost Gross/Curr fields, you will not be allowed to enter additional cost
details using additional cost types via the right-mouse button menu options.
- If the no-number part belongs to a specific supplier assortment, enter the short code
for the assortment directly in the Supplier Assortment field or search for it by using
the List of Values.
- Either indicate the short code for the purchase group directly in the Purchase Group
field or search for it by using the List of Values.
- Change or add miscellaneous information, such as notes and document
text.
- Add or change the supplier contact if you have one with
the supplier. You can either use the List of Values (if the person has been
entered in
Supplier/Comm Method or
Supplier/Address/General
Address Info) or enter one manually. The supplier contact will be
transferred to the purchase order when the requisition line is converted.
- Specify the technical coordinator either manually or by using the List of Values.