Authorize Purchase Order or Purchase Order Changes

Explanation

A purchase order or a purchase order change order that has retrieved authorization steps (lines) from an authorization routing template is locked, i.e., cannot be handled, until it has been authorized by one or several authorizers. It can also be authorized by an authorizer who is a member of an authorization group, an authorizer who is assigned to a project role, a position or is a buyer.When an authorizer is assigned to a position, org code could be used to limit authorization to authorizers assigned to that specific position within selected org code. The purchase order authorization can be performed both in the Purchase Order/Authorization tab and in the Purchase Order Authorization window. The purchase order change order can be authorized in the Purchase Order Change Order/Authorization tab as well as the Purchase Order Authorization window. You can only authorize those lines for which you are responsible.

It is possible to revoke your authorization in the same windows in which you can perform the authorization. Revoking a previously made authorization is possible for purchase orders in status Planned, Released, or Confirmed and purchase order change orders in status Released or Authorized.

Prerequisites

System Effects

Window

Purchase Order
Purchase Order Change Order
Purchase Order Authorization

Related Window Descriptions

Purchase Order
Purchase Order/Authorization
Purchase Order Change Order
Purchase Order Change Order/Authorization
Purchase Order Authorization

Procedure

Authorize purchase orders from the Purchase Order/Authorization tab:

  1. Populate or query for the appropriate purchase order. Select the Purchase Order/Authorization tab.
  2. Select Authorize/Acknowledger in the right mouse button menu.

Authorize purchase order change orders from the Purchase Order Change Order/Authorization tab:

  1. Populate or query for the appropriate purchase order change order. Select the Purchase Order Change Order/Authorization tab.
  2. Select Authorize/Acknowledger in the right mouse button menu.

Authorize purchase orders or purchase order change order from the Purchase Order Authorization window:

  1. Populate or query for the appropriate purchase order(s) or change order(s).
  2. Select the authorization lines you want to authorize.
  3. Select Authorize/Acknowledger in the right mouse button menu.

Optional step (remember to save your entries):