Release Maintenance Order

Explanation

This activity is used to release a maintenance order. This is done when the planned maintenance order is ready for its maintenance visit. When a maintenance order is released, the work can be started.

When a maintenance order is in the Released status it is possible to:

• Specify task cards for events without task cards.
• Add additional task cards to events.
• Cancel existing task cards on events.
• Add additional events to the maintenance order.

Prerequisites

• A maintenance order with connected events must exist. The maintenance order and connected events must be in the Under Preparation status if the distribution type is Work Order or Execution Logic Structure.
• If the distribution type of the maintenance order is Simplified Work Order, the maintenance order you want to release can be in the Initial Scope Definition status.

The following prerequisites are only valid if the maintenance order or the events on the maintenance order are connected to a service quotation:

• The service quotation must be in the Released status, at least.
• The service quotation must not be in the prospect mode, i.e., the value in the Customer Type field should not be set to Prospect.

System Effects

• The maintenance order and all connected events will be released and work orders will be created with connected work tasks, resources, material etc. If the distribution type is Execution Logic Structure, a work order structure will be created based on the connected execution logic structure (ELS) and presented in the same logical order as in the structure navigator and gantt chart on the maintenance order.
• If zones and access panels have been defined for the task card with connected subtasks that was transferred to IFS/Work Order Management, the zones and access panels defined on the task card will be copied to each connected subtask when they are created as work tasks.
• If resource activities have been generated for the resource demand on the maintenance order, these activities will be created as resource activities for the work order. The activity origin of the resource activities will be changed from Maint Order Task Card to Task Management Line.
• Service contract information will be applied to the generated work orders and/or work tasks that fulfill the requirements described under the Explanation section.

The following system effects are only valid if the maintenance order is connected to a service quotation:

• The customer identity is set on all work orders created for the maintenance order. If the maintenance order has the Execution Logic Structure distribution type, the customer ID is taken from the maintenance order. For all other distribution types, the customer ID is taken from the service quotation to which the event is connected.
• The quotation currency is set on all work orders created for the maintenance order. The quotation currency governs the currency in which the revenue lines (quoted work) will be sent to the customer.
• For each work order that is created, the customer order type is set to SEO (Service Order).
• For each work order that is created, the coordinator of the work order is set to the coordinator of the service quotation.

The following system effects are only valid if the value of the object property ENBL_SERV_CONTR_FUNC is set to TRUE:

• Service contract information will be applied automatically to the generated work orders and work tasks (including work orders and work tasks generated for maintenance events and task cards added after release). This will be done if a customer is defined on the maintenance order, a work type is defined on the maintenance event, and both the order and event are not connected to a service quotation.
• If the distribution type is set to Work Order, contract information will be applied to the work order generated for the event, and the belonging work tasks.
• If the distribution type is set to Execution Logic Structure, contract information will be applied to the work tasks only. This is because the generated ELO work orders are not specific to a maintenance event.
• Following criteria will be used to find a valid service contract and vehicle service line:
  • The customer on the maintenance order is the same as the customer on the service contract (including additional customers).
  • The part revision on the maintenance event is the same as the part revision on the vehicle service line.
  • If vehicle service lines do not exist for the part revision on the event, find lines where the top part revision on the maintenance order is the same as the part revision on the vehicle service line, and the Use Line on Structure check box is selected on the line.
  • If there are more than one line applicable for the part revision of the event or the top part revision on the maintenance order, the vehicle service line with the latest Valid From date will be applied.
  • The Use on Fault Report check box should be selected on the vehicle service line for it to be used on work orders and work tasks.
  • The service contract must be in the Active status.

Window

Maintenance Order

Related Window Descriptions

Release Maintenance Order
Maintenance Order
Maintenance Order/Order

Procedure

1. Open the Maintenance Order window and search for the necessary maintenance order.
2. Right-click, point to Status, and then click Release. The Release Maintenance Order dialog box opens.
3. In the Release Date field, the system date is displayed automatically. You can change the default date if needed, provided that the new date is not in the future.
4. Select the Update Sign Off Requirements check box if you want the sign off requirements on the maintenance order to be updated automatically.
5. Select the Create Snapshot of Maintenance Order check box if you want a snapshot of the maintenance order to be taken upon releasing.
6. In the Snapshot Description field, a default description appears automatically. If needed, you can enter additional information to the existing description or enter a new description in the field. A value in this field is required to be entered if the Create Snapshot of Maintenance Order check box is selected.
7. Click OK.