Enter Accounts to Revalue

Explanation

This activity is used to enter, change and view accounts for General Ledger and Internal Ledger for which currency revaluation should be performed. The currency revaluation can be performed on accounting currency, parallel currency or accounting and parallel currency. Here you also state if the revaluation should be performed on account balances or on a transaction level and how the currency revaluation should be posted. When currency revaluation is based on transaction level, it will revalue each individual open ledger item in supplier/customer ledger regardless if it exist in the Internal Ledger. 

When a currency revaluation voucher is created, the currency gain or loss is posted either to posting type GP10 - Unrealized Currency Gains or GP11 - Unrealized Currency Losses. The opposite side of the voucher is posted either to the original accounts or the accounts defined in posting type GP9 - Currency Revaluation. 

Prerequisites

In order to perform this activity:

• If revaluation should be done for Internal Ledger, the check box Include in Currency Revaluation in Define Internal Ledger should be selected.
• If revaluation should be done for Internal Ledger on transaction level, make sure each open supplier/customer ledger item exists in the Internal Ledger.
• If revaluation level balance is to be used, the accounts must be defined as Currency Balance accounts. One code part must be defined for Currency Balance. The currencies used must be defined as code part values for the Currency Balance code part. 
• If different currency rates are to be used for different accounts, the relevant currency rate type should be assigned to each account.
• The Do Not Reverse check box should be selected if GL/IL accounts are to be excluded from the reversal voucher.
• It is recommended not to enter any general ledger account connected to multiple cash accounts, defined in several currency codes, as revaluation accounts as it may not result in an accurate currency revaluation result.

System Effects

As a result of this activity:

• The data defined in this window effect if the revaluation should be performed on account balances or on a transaction level. It also effects how the currency revaluation should be posted and to which currency rate. 
• If a rate type is assigned to an account, the assigned rate type will be used in the revaluation of that account. If a rate type is not connected to the account, the general rate type given in the Currency Revaluation - Execute dialog will be used.
• GL/IL accounts are excluded from the reversal voucher if the Do Not Reverse check box of the respective GL/IL accounts are selected.   

Window

Revaluation Accounts

Related Window Descriptions

Revaluation Accounts

Procedure

To enter individual accounts to revalue:

1. Open the Revaluation Accounts window.
2. Select the ledger for which the new record should be created.
3. Create a new record.
4. Enter the account you want to revalue. 
5. Chose if the revaluation should be performed with Revaluation Currency accounting currency, parallel currency or accounting/parallel currency.
6. Chose how the postings for currency revaluation and for the currency gain or loss should be posted. 
7. Enter if the revaluation level should be on a balance or a transaction level.
8. Select Revaluation Method to define the currency rate to use for the currency revaluation. 
9. Assign an appropriate currency rate type. If not, the general rate type given in the Currency Revaluation - Execute dialog will be used.
10. Select the Do Not Reverse check box for a GL/IL accounts if it is to be excluded from the reversal voucher. 
11. Save the information.

To enter multiple accounts to revalue;

1. Open the Revaluation Accounts window.
2. Right-click and then click Add Accounts to open the Add Revaluation Accounts dialog.
3. If you want to specify the range for the accounts you want to select according to the account, click Account in the header part of the window. You can specify the account range by entering the relevant accounts in the From and To fields.
   If you want to specify the range for the accounts according to the account group, click Account Group. Specify the account group range by entering the relevant account groups in the From and To fields.
4. Click Select to view the accounts in the table part of the window.
5. Select the Included check box for the accounts you to want to revalue.
6. Click OK to enter the included accounts in the Revaluation Accounts window.
7. Perform steps 5 to 10 of the previous procedure to specify the relevant information for the accounts.
8. Save the information.