Archive Transaction Rows - GL

Explanation

This activity is used to archive transaction rows from the General Ledger. The archived transactions will be stored in separate tables.

Prerequisites

In order to perform this activity, the accounting years selected for archiving should be closed. An accounting year is not closed until the Final Year End has been executed. Note! Normally you only archive the periods for previous financial years, not for the existing financial year.

System Effects

As a result of this activity, all the transactions for the selected periods will be archived. The archived transactions can be viewed from Query Archived Voucher - GL, Query Archived Voucher Rows - GL and Query Archived Voucher Details - GL.

Window

Start GL Voucher Archiving

Related Window Descriptions

Archive Transaction Rows - GL
Create New Task Schedule

Procedure

To archive transaction rows:

1. Open the Start GL Voucher Archiving dialog box.
2. Select the company from where you want to archive transactions.
3. Enter accounting year and period. All vouchers up to and including the selected year and period will be archived.
4. To print the archived transaction rows, check the box Print Archived Transaction Rows.
5. If you want to perform the archiving immediately, click OK. If you want to schedule a background job for archiving transaction rows, click Schedule. The Create New Task Schedule page will open. Enter the required information and save.