Update Internal Ledger
Explanation
This activity is used to
update the
Internal Ledger with the vouchers having
Approved status in the internal ledger hold
table. However, this activity cannot be used to
update vouchers from the function group Z - Periodical Cost Allocation
when the rollback mode selected for the company in the
Periodical
Cost Allocation tab window is Rollback.
Such vouchers can then only be updated from the
periodical cost allocation step type Update Ledger.
Prerequisites
Before the updating routine can be started, the following must have been completed:
- The update parameters must have been checked/entered
in the GL Update Parameters window. This is normally done the first
time you start the updating routine.
System Effects
As a result of this activity, an acknowledgment is displayed with a
number for the update journal that was automatically created. All vouchers included in the
updating are moved to the internal ledger.
Window
Related Window Descriptions
Update IL Vouchers
Procedure
The Start Internal Updating Routine window
has two tabs. In the
Selection tab, you specify the selection of vouchers to be updated.
In the Batch Scheduling tab, you specify if the updating routine is performed in
a batch.
The updating routine will begin online if you do not state any terms in the
Batch
Scheduling tab.
Use the following procedure to update via the
Selection tab:
- Open Start Internal Updating Routine. Default values are shown
in the fields, except for the Number of Vouchers field.
Alternative 1:
- Click Select Vouchers to select a number of individual vouchers from the
internal ledger hold table. Confirm the information. The updating routine starts
immediately.
Alternative 2:
- Select the vouchers to be included from the internal ledger hold table.
This can be done according to the following:
- From/to voucher type
- From/to accounting year
- From/to accounting period
- From/to user ID
- Click List to view alternative values. This is only possible when the cursor is on From Voucher Type/To Voucher Type or From User ID/To User
ID fields.
-
Click Forecast to determine the number of vouchers in the selection you
specified. The result is displayed in the Number of Vouchers field.
- Click Company to select another company to work with.
- Click Cancel to cancel the function.
- Click OK to start updating the vouchers included in the selection criteria
immediately.
Use the following procedure to update via the Batch Scheduling tab:
- Open
Start Internal Updating Routine.
Specify the selection in the
Selection tab according to alternative 2 above but do not
confirm the information.
Select the Batch Scheduling tab.
Use the Single Execution alternative to start the update routine online, in
the
background,
or at a specified date and time.
Use the Repeated Execution alternative to start the update routine daily (specify time)
or weekly (specify one or more days).
Confirm to start the update routine. When the routine is finished, an acknowledgment is
displayed with a number for the update journal that was
automatically created.