Create Period Allocation Information - IL

Explanation

Use this activity to create period allocation information per voucher line. The voucher must be saved in Internal Voucher Entry before you can enter accrual information. The updating routine creates a voucher for each specified period. If the source voucher's period is included in the allocated period range, a voucher can be created for the base period as well. The parameters specified in the GL Update Parameters window will determine whether or not a voucher will be created for the base period. The posting type GP2 (Accrued cost) controls the account to be used as a contra account.

Prerequisites

Before creating periodic allocation information the following must have been completed:

• The voucher must exist in the internal ledger hold table.
• If a voucher should be created for the source voucher's period, the Yes option should be selected in the Period Allocation Voucher for Base Period field in the GL Update Parameters window. If a voucher should not be created for the source voucher's period, the No option should be selected in this field.

System Effects

As a result of this activity a periodical allocation voucher is created for each specified period and placed in the internal ledger hold table. 

Window

Internal Voucher Entry

Related Window Descriptions

Period Allocation - IL

Procedure

Use the following procedure to create periodic allocation information:

1. Open Internal Voucher Entry and query for the manual voucher for which you want to create periodic allocation information. The Periodic Allocation operation is available when working with voucher lines.
2. Select the desired voucher line, then select Periodic Allocation by using the right mouse button. You can enter accruals and do the changes later.
3. Review the information displayed. Specify both the starting and the ending period for accruals. To distribute the amount evenly over periods, mark the Distribute Amount box and click the New button in the window.
4. Modify the values in the list if necessary.
5. Save the periodic allocation information.