Manual Vacancy Request Generation

Explanation

Use this activity to manually register a vacancy request that was not part of the prepared headcount plan.

Prerequisites

In order to perform this activity:

• headcount plan has to be registered
• Jobs have to be registered (optional)
• Competency profiles have to be registered (optional)

System Effects

As a result of this activity, an unplanned vacancy request will be registered in the system.

Window

Headcount Plan

Related Window Descriptions

Headcount Plan

Procedure

1. Open the Headcount Plan window.
2. Search or populate to find the relevant headcount plan.
3. You can use the tree structure on the left to find the organization unit for which you want to file a vacancy request.
4. Go to the Vacancies tab and add a new record.
5. In the Requested Employees field, enter the number of employees that you want to request.
6. In the Requested FTE field, enter the full time equivalent of what you are requesting. E.g. if you request 2 employees to work half-time, you enter 2 in the Requested Employees field, and 1 in the Requested FTE field.
7. In the Date From field, enter when employment of requested employee should start.
8. In the Date To field, enter the when the requested employee should end their employment.
9. In the Position ID field, you can enter identifier of a position which you are requesting.
10. In the Company Dependet Information area, you can add additional details regarging the vacancy.
    • If you want employees to fulfil the requirements of a specific job, enter its ID in the Job ID field.
      Note: Doing this will prevent you from using the Profile ID field.
    • If you want employees to fulfil requirements of a specific competency profile, enter its ID in the Profile ID field.
11. Save your changes.