Automatic Vacancy Request Generation

Explanation

Use this activity to create a vacancy request based on your headcount plan. Filling a vacancy request this way will automatically fill in vacancy details.
As this vacancy request is created based on the headcount plan, it will be clasified as a planned vacancy.

Prerequisites

In order to perform this activity:

• headcount plan has to be registered
• Jobs have to be registered (optional)
• Competency profiles have to be registered (optional)

System Effects

As a result of this activity, a planned vacancy request will be registered in the system.

Window

Headcount Plan

Related Window Descriptions

Headcount Plan

Procedure

1. Open the Headcount Plan window.
2. Search or populate to find the relevant headcount plan.
3. You can use the tree structure on the left to find the organization unit for which you want to file a vacancy request.
4. On the Headcount Plan sub-tab, right click the headcount plan line which has employees missing and click Create Vacancy Request. A dialog box will open.
5. While you can change general information, all the details should be automatically filled in. Inspect the data and make changes if necessary.
6. In the Company Dependet Information area, you can add additional details regarging the vacancy.
   • If you want employees to fulfil the requirements of a specific job, enter its ID in the Job ID field.
     Note: Doing this will prevent you from using the Profile ID field.
   • If you want employees to fulfil requirements of a specific competency profile, enter its ID in the Profile ID field.
7. In the Description field, you can enter additional description and information about the vacancy request.
8. Click OK.