Count as Does Not Exist

Explanation

From the Count Handling Units window this activity is used to count stock records attached to a handling unit to zero.

From the Count Per Count Report/Aggregated tab this activity is used to count stock records attached to handling unit to zero. If only a part of the handling unit content is included in the count report or the stock record is not attached to a handling unit this activity is used to count all stock records for each location to zero.

Prerequisites

• If counting limits are to be used, they must have been entered on the Site/Extended Site Info/Inventory tab.
• Parts attached to the handling unit should not have the planning method O, K, T.
• The handling unit cannot be in transit.

System Effects

• The divergences between the quantity stated in the system and the counted quantity zero will be shown in the created inventory postings, in Count Variance field in the lower part on the Count Handling Units window and in the Acc Count Diff field on the Inventory Part/Misc Part Info tab.
• If a limit is used for the site where the parts are counted, the counting results that do not meet the limits will be rejected. In such a case, the result must be approved manually and a re-counting can be performed. Rejected counting results do not change the quantity on-hand until it has been approved. Note that the part will be frozen until the count result is approved or canceled.
• If you have entered a note in the Note field in the Count Handling Units window, this will be displayed in the Query - Count Results and Count Result Per Inventory Part windows. If inventory transactions are created, the note will be included in them.
• The Last Count Date field in the Count Handling Units window will be updated when you have counted the handling unit. Note: The Last Count Date field will show the oldest date of all the counted stock records in the handling unit. If there is a stock record that has never been counted, the field will be empty. For example, if the handling unit contains stock records for part A and B, and both of the stock records are counted, the oldest count date among the two records will be fetched to this field. If one of the stock records has never been counted then this field will be empty.

Window

Count Handling Units
Count per Count Report

Related Window Descriptions

Count Handling Units
Count per Count Report

Procedure

Count Handling Units

1. In the Count Handling Units window, populate or query for the desired handling unit. The upper part of the window shows handling unit information. The lower part of the window shows information about the stock record attached to the handling unit.
2. Select the handling unit you want to count.
3. Right-click and then click Count as Does Not Exist. The counting result will be saved immediately.
4. If required, you can enter a note in the Note field regarding the counting results you have entered. (This note will be displayed in the subsequent windows for the counting, and can aid you in decision making).
5. Save the information.

Count per Count Report

1. In the Count per Count Report window, populate or query for the appropriate count report.
2. Select the Aggregated tab.
3. Select a handling unit or a location, right-click and then click Count as Does Not Exist.
4. Counting on a detailed level can be performed in the lower table. The lower table has the same functionality as the Details tab.