Whenever a financial transaction takes place in the system the postings concerning it are created by the predefined posting types and rules defined in IFS/Accounting Rules. This means that you do not have to do anything manually as long as you have defined your rules correctly.
However, sometimes you want to decide a code part value, depending on specific information, i.e., you choose not to decide a rule for this code part for all posting types affected or it is not possible to decide a rule. In these cases, you can define a pre-posting which will not allow you to proceed with the inventory receipt until a relationship is established between the code part and the inventory part line. The code part value that you enter as a pre-posting will then affect several postings created for this inventory part. An example of this is when you want to charge a specific Cost Center for the inventory parts received.
The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP. This is determined in Business Event/Posting Info where you can see whether a posting for a specific system event is affected by the pre-posting on the inventory receipt, or not. Note that pre-posting will generally not affect the inventory cost postings (M1 posting). Pre-posting will be used when posting transactions registered for non-inventory parts, no-number parts and eventually overheads. An exception to this are transactions related to material connected to a project.
Basic financial data and sets of rules for IFS Applications are managed in the IFS/Accounting Rules. Besides the regular rules you also have to define whether you want to use the pre-posting functionality in IFS/Accounting Rules. This is done by entering a specific posting type for each order type (see Prerequisites) and what code parts for which it should be possible to enter pre-posting.
A relationship is established between the code part and the inventory receipt line. The code part value that you enter as a pre-posting will then affect several postings created for this inventory receipt line. The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP.
Pre-Posting
Receive Inventory Part
Initiate pre-posting for different code parts in IFS/Accounting Rules.
Enter pre-posting when receiving inventory part:
If you do not have a defined standard cost for the part
or if the part is set up with Zero Cost Only, you must manually define the cost
structure for the part. This should be done in the
Define Cost Structure
dialog box that opens upon saving the line.
To define the cost structure, follow procedure in Option 1 or 2. The
Define Cost Structure dialog box will re-appear once for each line that
you have entered on the
Receive Inventory Part window:
Note: The first time a part is received, the dialog box will not show a suggested structure.