Enter External Voucher Basic Data

Explanation

Prerequisites

Before entering the parameters, the following must be completed:

• The company must exist in IFS Financials.
• The referenced voucher type must exist.

System Effects

As a result of this activity, the parameters for handling external voucher transactions have been defined, which makes it possible to load voucher transactions from a file.

Window

External Voucher Basic Data

Related Window Descriptions

External Voucher Basic Data

Procedure

Use the following procedure to enter the parameters:

1. Open the External Voucher Basic Data window and create a new record.
2. Enter a load type ID in the Load Type field.
3. In the Voucher Type field, enter the voucher type to be used as the default voucher type of the load type.
4. Select the Default check box if you want the load type to be the default load type for your current company.
5. Select a value for the Voucher Number Allocation field to specify how voucher numbers should be allocated to external vouchers created using the load type.
6. Select a value for the Voucher Differences field to specify whether it is necessary for external voucher transactions to balance when vouchers are generated to the hold table or not.
7. Select a value for the Grouping Criterion field to specify how the external voucher transactions should be grouped to create vouchers.
8. Specify whether the voucher date should be equal to the load date or the transaction date by selecting the relevant value for the Set Voucher Date field.
9. Select the Changeable check box if you want it to be possible to do modifications to transactions in the External Vouchers window after they are loaded.
10. Select the Use Correction Rows check box to create a correction voucher for transactions.
    Note: Loaded external file must have negative amounts.
11. Select a value for the Validate Code String  field to specify whether the code string should be validated when external vouchers are checked.
12. Select the Use Code String Completion check box if you want the code part values defined in the external vouchers, for any code string completion defined in the Code String Completion window to be fetched when the external vouchers are checked.
13. Specify whether the tax amount should be automatically calculated when it is not included in the external file loaded by selecting a value for the Auto Tax Calculation field.
14. Select the Currency Rate Auto Calculation check box if you want the currency rate to be automatically calculated based on the amounts specified in the external voucher file. However, if only one type (i.e. one of either Currency Amounts, Accounting Currency Amounts and Parallel Currency Amounts) of currency amount is specified in the loaded external voucher file, the currency rate will not be automatically calculated. If this check box is not selected currency rates will be fetched from the currency rates defined in the Currency Rates window based on the currency code and currency rate type specified in the external voucher file.
15. Select the Check When Loaded check box if the transactions should be checked/controlled directly after they are loaded.
16. Select the Create When Checked check box if the vouchers should be automatically created directly after they are checked.
17. Select the Allow Partial Create check box if the system should allow vouchers to be created for transactions without errors even if there are other transactions with errors in the same load.
18. Save the information.