Create External Voucher

Explanation

Use this activity to create vouchers using external transactions that are connected to a specific load identity. The vouchers are created in the hold table in IFS/Accounting Rules. Vouchers are created according to the grouping criterion that applies for the Load Type referenced during the load operation.

Transactions that do not pass the Create step are marked with an error code. If all transactions are OK then:

• The external load gets the status Created.
• All transactions related to the load identity get the status Created.

If any transaction has errors then the following applies:

• The external load gets the status PartlyCreated.
• All transactions related to the load identity get a status according to the following:

• All transactions having the same Load Group Item value (belongs to the same voucher) will get the status Checked if one of the transactions with this Load Group Item has errors.
• All transactions having the same Load Group Item value will get the status Created if none of the transactions with this Load Group Item have errors.

If the Allow Partial Create check box is selected, vouchers can be created even if some of the external transactions in the load have errors. If this check box is not selected, the Create process will be be interrupted as soon as an error occurs.

Prerequisites

Before creating vouchers, please perform the following:

• Check all external voucher transactions for consistency and whether they can be used to create vouchers in the hold table.
• Correct errors on the external transactions.
• Prior to starting the Create step, make sure that all external vouchers have the status Checked. If partial create is allowed, then at least one external voucher must have the status Checked.

System Effects

As a result of this activity, the load is marked with the status Created and all the related transactions are marked with status Created. The transactions show the voucher number, voucher type, and voucher date valid for the vouchers created in the hold table. The processing ends with an informational message notifying the user that the Create step has been completed.

Window

External Voucher Load Information

Related Window Descriptions

External Voucher Load Information

Procedure

Use the following procedure to create vouchers:

1. Open the External Voucher Load Information window.
2. Populate the window or query for the required Load ID.
3. Right-click on the record with the required Load ID and click Create Voucher.
4. An informational message will be displayed when the create process has finished. Click OK to leave the message box and finish the activity.