Copy GL Voucher Rows

Explanation

Use this activity to copy voucher rows to general ledger.

Prerequisites

Before the voucher rows can be copied, the following must have been completed:

• The voucher must have been updated to the general ledger.
• The Transaction Code field in the voucher to be copied from must be MANUAL.
• The voucher(s) must be saved in order to use the Copy GL Voucher Rows option.

System Effects

• If the new voucher is a Multi-Company voucher and a Multi-Company voucher is copied, all manual voucher rows from related companies will be copied to a new Multi-Company voucher entry. If the new voucher is a single company voucher and a Multi-Company voucher is copied, only the manual voucher rows from current company will be copied to a new voucher entry. The user can then modify the copied voucher rows and/or enter new voucher rows for the voucher. 
• If the Correction check box is selected when copying, the values are changed from positive to negative (if the selected voucher value is positive), or from negative to positive (if the selected voucher value is negative) in the voucher entry window. 
• If the Reverse check box is selected when copying, debited accounting entries in the selected voucher will be credited and credited accounting entries will be debited in the new voucher.

Window

Voucher Entry

Related Window Descriptions

Copy GL voucher Rows

Procedure

Use the following procedure to copy voucher rows:

1. Open Voucher Entry.
2. Use the New function. Default values for the voucher header are displayed.
3. Right click and select the Copy GL Voucher Rows option.
4. Select the voucher(s) you want to copy. 
5. You can select the Correction check box if you want it as a correction voucher entry, or select the Reverse check box if you want it as a reversal voucher entry. 
6. Confirm the information. The voucher rows are copied to the Voucher Entry.
7. Change the voucher rows, if appropriate, or add new voucher rows for the voucher.
8. Save the information.