Use this activity to approve vouchers from the hold table.
In order to approve vouchers, the current user must belong to a user group that is authorized to approve vouchers. This is done by using the User Data folder in IFS/Accounting Rules.
If Voucher Approval Workflow is selected in the Voucher Type, users who are involved in the approval process should be defined in the Voucher Approvers window.
As a result of this activity, the system can change the selected voucher's status from Awaiting Approval to Approved. Changes can be made in the vouchers and/or they can be updated to the general ledger. Vouchers that are not updated via the Approve Vouchers form at the time of their approval will not reoccur in Approve Vouchers. These vouchers must be updated either via Voucher Entry or Update GL Vouchers in General Ledger. Vouchers whose status is not changed to Approved will still be shown in Approve Vouchers when you populate the window. Once a voucher is approved, users with authorization level Enter Only will not be able to modify voucher information.
If Voucher Approval Workflow is selected in the Voucher Type upon the voucher approval voucher will be changed to Partially Approved or Approved depending on the number of approvers required in the voucher approval process. Voucher postings cannot be modified when the voucher is changed to Partially Approved or Approved as code strings and the amount is already validated during the voucher approval.
To approve several vouchers in one step:
If Voucher Approval Workflow is selected for the Voucher Type: