Initiate Automatic Matching
Explanation
Matching involves tallying delivered customer order lines in
the system with
invoice information received from the customer on incoming self-billing
invoices. Matching can be performed in two ways: automatically and manually.
Automatic matching will be performed according to settings on the
Customer/Order/Message Defaults tab. If the matching type is set to one
of the automatic options, then the incoming self-billing invoices will undergo
automatic matching as soon as they are received. If it is set to No Automatic
Match, you can manually initiate the automatic
matching process.
The information is
matched based on the part number and matching option (delivery note number,
customer PO reference number, or reference ID) set on the
Customer/Order/Message Defaults tab. For a successful automatic match,
there must be a one-to-one match between each incoming self-billing line and delivery. If
a matching delivery is not found or more then one matching delivery is found, an
automatic matching of the line will not be performed.
Prerequisites
- You must have received at least one incoming
self-billing invoice from the customer.
- The incoming self-billing invoice header must be in
the Received, Partially Matched, Unmatched, or Changed
status. There must be at least
one line that is not in the Stopped
status.
- If delivery confirmation is used, only delivery confirmed
customer order lines will be available for matching. If delivery
confirmation is not used, partially-delivered and delivered lines will be
available.
- The Self Billing check box on the customer
order line must have been selected.
- The customer order line must not be invoice
blocked.
- There should be no additional costs on any of the
incoming self-billing invoice lines.
System Effects
- If automatic matching was successful, a customer
self-billing invoice will be created with the matched lines, and the match
type will be set
to Automatic Match.
- The deliveries
included in this invoice will be updated with the customer's data. They can be from different sites and purchase orders, but within the
same company. (The incoming self-billing invoice may contain lines
from several companies, but customer self-billing invoices are company
specific. Only lines with the same company as the first line
of the incoming self-billing invoice, will be matched and included in the
customer self-billing invoice that is created.)
- The incoming self-billing invoice will be set to the
Matched status. If all the lines on the incoming
self-billing invoice could not be matched, the status will be set to Partially
Matched. If none of the lines could be matched, the status is set to Unmatched.
- Automatically matched deliveries will not be available
for further matching.
Window
Incoming
Self-Billing Invoice
Related Window Descriptions
Incoming
Self-Billing Invoice
Procedure
- Populate the
Incoming Self-Billing Invoice window,
and select the required
message.
- View details on the
Invoice,
Delivery Notes,
and
Lines tabs. They will include invoice information received
from the customer. If required, update the information based on any
additional feedback received from the customer.
- Right-click on the
Incoming Self-Billing Invoice
header (or on the
Invoice tab), and click Match. The
lines will be automatically matched.
If the correct match could not be found automatically,
you can:
- Try changing the information on the
Incoming Self-Billing Invoice
window with any further information obtained.
- Check whether you have set the correct matching
option for
the customer.
- Perform manual matching for the lines that were not matched.