Create External Customer Invoice

Explanation

Use this activity to create customer invoices from loaded external customer invoices that are connected to a specific load identity. The customer invoices are created in IFS/Invoice.

Customer invoices that do not pass the Create step are marked with an error code. IIf all external customer invoices pass the Create step, then:

• The external load gets the status Created.
• All external customer invoices related to the load identity get the status Created.

If any external customer invoices have errors, then the following applies:

• The external load gets the status PartlyCreated.
• All external customer invoices related to the load identity are assigned a status according to the following:

• All external customer invoices with one or more errors get the status Checked.
• All external customer invoices that have passed the Create step will get the status Created.

If the Allow Partial Create check box is selected, customer invoices can be created even if some of the external customer invoices in the load have errors. If this check box is not selected, the Create process will be be interrupted as soon as an error occurs.

Prerequisites

Before creating customer invoices, please perform the following:

• Check all external customer invoices for consistency and whether they can be used to create customer invoices in the customer ledger in IFS/Invoice.
• Correct errors on the external customer invoices.
• Prior to starting the Create step, make sure that all external customer invoice vouchers have the status Checked. If partial create is allowed, then at least one external customer invoice must have the status Checked.

System Effects

As a result of this entry, customer invoices are created in IFS/Invoice, and vouchers (related to the posting information for the external invoices) are created in the hold table in IFS/Accounting Rules. Invoices in the external interface are marked with the voucher number and will get the status Created.

Window

External Customer Invoice Load Information

Related Window Descriptions

External Customer Invoice Load Information
Create Customer Invoices

Procedure

To create customer invoices in IFS/Invoice:

1. Open the External Customer Invoice Load Information window in IFS/Invoice.
2. Find the load identities using either Populate or Query.
3. Right-click on a specific line and then click Create Invoices. A dialog box is launched.

• Specify if the transaction date in the file should be used as voucher date. If not, please specify a voucher date manually.
• Specify the user group.
• Specify if the voucher type on the file should be used when creating vouchers. If not, please specify the voucher type manually.
• Click OK to start the create step.

5. Confirm message. Click OK.