Define Competencies

Explanation

This activity is used to define competencies that can be assigned to employees or positions.

Prerequisites

In order to perform this activity, competency groups have to be defined in the system.

System Effects

As a result of this activity, competencies will be registered in the system.

Window

Competencies

Related Window Descriptions

Competencies

Procedure

1. Open the Competencies window.
2. In the area on the left of the window, select the competency group under which you want to register new competencies. You might need to expand the competency tree in order to find the relevant competency group.
3. In the Competencies tab, add a new record.
4. In the Competency ID field, enter the identifier for the competence.
5. In the Competency Name field, enter the name of the competence.
6. In the Competency Description field, you can enter a short description of the competence.
7. In the Duration field, you can enter the duration of how long competency will be valid for employee from the moment of its assignment. Duration can be specified in months or years depending on the duration unit of the competency. If this field is left blank, there will be no specific duration.
8. In the Duration Unit field, you can enter the time unit used to measure how long the competency will be valid from the moment of its assignment.
   Note: This field should be filled in only if the Duration field has been filled in.
   Possible values are as follows:
   • Month : The duration is measured in months,
   • Year : The duration is measured in years,
   • Day - The duration is measured in days.
9. In the Analysis Valid From and Analysis Valid To fields, you can specify a time period during which the competency will appear in analysis windows.
10. Select the Public Competency check box, if the competency should be published in the Certificate Finder. If the check box is cleared, the specified competency will not be available in the Certificate Finder.
11. In the Level Template ID field, you can link the competency to a template which will automatically load for it a set of predefined competency levels. If you do this now, you can skip the qualification level assignment later.
    Note: If you do this, the competency will become linked with the template, meaning that whenever a template is changed, all competencies using it will have their levels changed as well.
    If you do not want to assign any levels to your competency, select the COMPETENCY_NO_LEVEL template.
12. Save your changes.