Define Distribution List Configuration
Explanation
This activity is used to define configurations which will determine how
notifications should be issued for health and safety related incidents
registered in the Incident
window. The conditions specified in the distribution list configuration will be
used as criteria to determine who should be notified when a registered incident
fulfills the criteria.
Prerequisites
In order to perform this activity, the following information used for
registering incidents should already be defined in the system;
- Projects should be defined in the
Project window.
- Severity levels used for indicating incident severity should be defined
in the Incident Basic Data/Severity
Level tab.
- Locations and sub locations should be defined in the
Location Basic
Data window.
- Incident classes and incident types should be defined in the Incident
Basic Data/Incident Class
and Incident Basic Data/Incident
Type tabs.
System Effects
As a result of this activity, all the values linked to each condition in the
dedicated tabs of the
Distribution
List Configuration window will be summarized and displayed in the
Overview tab of
the same window.
Window
Distribution List Configuration
Related Window Descriptions
Distribution List
Configuration
Procedure
- Open the
Distribution List Configuration window and create a new record.
- Enter an identifier and description for the configuration in the
Configuration ID and Configuration Name fields.
- Save the information.
- Go to the Company
tab and create a new record.
- In the Company ID field, specify the company in which incidents
are required be registered.
- Create new records to connect more companies to the configuration.
- Save the information.
- Go to the Project
tab and create a new record.
- In the Project ID field, specify the project to which incidents
should be registered.
- Create new records to connect more projects to the configuration.
- Save the information
- Go to the
Incident Status tab and create a new record.
- In the Status field, specify which status the incident record is
required to have in order to qualify for the configuration.
- Create new records to connect more status values to the configuration.
- Save the information
- Go to the
Severity Level tab and create a new record.
- In the Severity Level field, specify the severity options to
which incidents should be registered.
- Create new records to connect more severity options to the
configuration.
- Save the information
- Go to the
Location/Sub Location tab.
- Create a new record in the top part of the table to connect location
ID's.
- In the Location ID field, specify the location for which
incidents should be registered.
- Create a new record in the bottom part of the table to connect sub
location ID's.
- In the Sub Location ID field, specify the sub location for which
incidents should be registered.
- Create new records to connect more locations and sub locations to the
configuration.
- Save the information.