Transfer External Balances

Explanation

This activity is used to transfer reported balances from the reporting entities defined for the companies which are not in IFS Applications.

Prerequisites

In order to perform this activity:

• A master company (i.e. a company with the Master Company check box selected in the Company/General tab) should exist.
• The posting types GCP1 and GCP2 should be defined for the master company.
• A reporting transaction type should be defined for the master company.
• A reporting entity should be defined and connected to the reporting transaction type in the master company.
• A balance version should be defined for the master company.
• Reporting period range in the Open status should exist for the master company.
• Code string mapping should be set up for the reporting entity.
• External file should be defined according to the ExtReportedBalances template or templates created using ExtRepBal external file type.

System Effects

As a result of this activity:

• Balances are transferred to the master company based on the selected input parameters.
• The transferred Income Statement and Balance Sheet will be balanced by IFS Applications. This is done by creating new transactions with GCP1 and GCP2 posting types.

Window

External Balance Transfer Assistant

Related Window Descriptions

External Balance Transfer Assistant

Procedure

To transfer external balances:

1. Open External Balance Transfer Assistant.
2. Select processing mode Online or Batch. Click Next.
3. Enter file options on this page i.e. external file type, parameter set, external file template and the file name. Click Next.
4. Enter external file parameters on this page. If the assistant is opened via Reporting Status window, these parameters are defaulted. Otherwise, these parameters should be entered manually or using List of Values.
5. Click Finish.

Note: Balance transfer errors/warnings can be viewed in the Error/Warning Log Detail window accessed via Balance Transfer Log window.