Enter Purchase Address Info
Explanation
Use this activity to enter general purchase address
information, such as supplier contact, delivery term, and ship via code for a
specific supplier address identity.
The delivery terms defines who assumes the
responsibility and the costs for the delivery, for example, Delivery Duty Paid (DDP),
Free On Board (FOB), Cost, Insurance and Freight (CIF). To be able to fully
determine the extent of responsibility and the costs, it is necessary to define
an exact location. Depending on the delivery term this can be, e.g., a port of
shipment, port of destination or a named place.
The ship via code in the
Supplier
window
indicates how the goods will be transported.
The normal procedure is to define all supply chain data
in the windows for supply chain parameters. You can easily reach related
windows by the right-mouse button menu:
- For internal suppliers, right-click and then click
Supply Chain Matrix for Site.
- For external suppliers, right-click and then click
Supply Chain Matrix for Supplier.
Prerequisites
- Basic data in the Address/General Address Info
sub-tab in the
Supplier window must be entered.
- The delivery term for the language in the supplier
record must be entered in
the
Delivery Terms
window.
- The ship via code for the language in the supplier
record must be entered in
the
Ship Via Codes
window.
- If Intrastat is used, the mode of transport must be stated for all ship via codes in the
Ship Via Codes
window.
- If using supplier contact, the person must be entered for the correct address ID
either in the Comm Method tab
or the Address/General Address Info sub-tab in the
Supplier
window.
System Effects
As a result of this activity:
- General purchase address information is added.
- If a supplier contact has been entered, the name for
the default document address will be automatically retrieved in
any entered
purchase requisition or purchase order. If a supplier contact has been entered
for the combination of supplier and purchase part, this
will be used instead of that entered here for purchase requisitions. For a request for quotation, the
supplier contact for the chosen address will be retrieved.
Window
Supplier
Related Window Descriptions
Supplier
Supplier/Address
Supplier/Address/Purchase Address Info
Procedure
- Open the
Supplier window.
- Query for the required supplier record.
- Click the
Address tab. Select the correct address identity
from the Address Identity list.
- Click the Purchase Address Info tab.
- Create a new record.
- Enter the delivery term, either by entering a short code or by
using the List of Values.
- Enter the ship via code, either
by entering a
short code or by using the List of Values.
- Save your entry.
Optional Steps:
- Enter the name of the contact person in the supplier company. Use the
List of Values to select from the available contact persons.
- Select the Intrastat Exempt check box if you want to exclude the
supplier address from Intrastat reporting.