Enter Message Defaults

Explanation

This activity is used to enter message defaults for a supplier. The message defaults entered determine whether the  external supplier invoice received as an invoice message into IFS Applications should be examined, checked and created automatically or manually.

Prerequisites

In order to perform this activity, at least one supplier must exist in the system

System Effects

As a result of this activity, the message defaults will be available to handle supplier invoices received via messages.

Window

Supplier

Related Window Descriptions

Supplier/Invoice/Message Defaults

Procedure

To enter message defaults,

  1. Open the Supplier window and query for the supplier for whom you want to enter message defaults.
  2. Create a new record in the Supplier/Invoice/Message Defaults tab.
  3. In the Media Code field, enter the media code for which you want to enter message defaults using the List of Values. The media code will define how the incoming message should be processed physically.
  4. Select the Automatic Approval check box if you want the system to automatically create invoices when external supplier invoices are loaded.
  5. If you selected the Automatic Approval check box, select a user from the List of Values for the Approval User field to specify who should approve the process. You are required to enter a value in this field when the media code is E-INVOICE since messages with E-INVOICE media code would remain in IFS Solution Manager when there is no approval user.
  6. In the Default Load Type field, enter the invoice type that should be used when creating the invoice. The List of Values can be used to select an appropriate value. If no value is entered in this field, the default load type specified in the External Supplier Invoice Parameters window will be used.
  7. Select the Recalculate Due Date check box If you want to fetch the invoice due date and installment due dates from Supplier’s default payment term defined in Invoice/General tab of the Supplier window. If multiple installments exists in the loaded file invoice due date will be taken to all the installments.
  8. Select the Exclude Invoice Lines check box If you want to exclude the invoice lines in the external file loaded. When the file is loaded, a single invoice line will be created based on the header amount details of the file loaded.
  9. Save the information.