Acknowledge Payment

Explanation

This activity is used to acknowledge the transfer of payment files. This is normally done by the finance administrator. The transactions in the transfer file which are acknowledged as paid will be changed from Transferred to Paid status in the Employee Payments window. If there are incomplete transactions which are not paid, they will be cancelled and a copy will be created with Correction status in the Employee Payments window. You can do the necessary changes on the transaction with Correction status and re-transfer the payment file.

Prerequisites

In order to acknowledge payments, the file containing the payment transactions is required to have been already transferred to a payment institute.

System Effects

As a result of this activity;

• A voucher is created in IFS/Accounting Rules for the transactions which are acknowledged and the status of the transactions is changed to Paid in the Employee Payments window.
• If there are transactions which are not acknowledged, the status of the transactions is changed to Cancelled in the Employee Payments window. The duplicates of the cancelled transactions will be created with Correction status.

Window

Acknowledge Payments

Related Window Descriptions

Employee Payments
Acknowledge Payments

Procedure

1. Open the Acknowledge Payments window and query or populate to find the required transactions.
2. Select the payment that you want to acknowledge, right click and click Acknowledge Payment to open the Acknowledge Payment dialog box.
3. If required, change the payment date, user group and voucher type.
4. The payment transactions included in the payment file are listed in the table. You can clear the Paid check box for the payment transactions which are not paid.
5. Click OK to acknowledge the payment.