Create Estimate
Explanation
This activity is used to create an estimate revision. The estimate revision
consists of; versions and item records. An estimate is used to retrieve a
sales price for all top items of different items types, contained by the
estimate tree structure. There are two options to create an estimate:
- Using an assistant that guides you through the steps. The user assistant
is divided into two steps and covers both mandatory and optional data. It
can be started from:
- A selection of opportunity lines related to the same
revision of the business opportunity. The revision status must be Active and the status of the lines must be either
Unconfirmed or Confirmed.
- A selection of sales quotation lines related to the same
sales quotation. The sales quotation line status must be
Released.
- Manual entry. First create the estimate header, including estimate
description etc., and then add the items records.
When entering a new estimate, the following information retrieves
default values: company, currency. It is possible to change the default values. In the
General tab can enter optional information for
the estimate such as; responsible person, estimate type, estimate
classification
etc. For an estimate revision by default one version is created.
A default version is always established when the estimate is created.
It is possible to create several versions to handle the
quantity breaks and differentiated offering to different customers. When a new version
is created, all costs, insecurities and markups are copied from the previous version.
For
each item record added to the estimate is it mandatory to select a customer
defined item type. Each of these customer defined item types are connected to
a reference item type, Generic and Product,
determining which required and optional data to enter. The reference item
type controls the assembly of the estimate tree structure and how costs,
insecurities and markups are handled when calculating.
Also in the Customers tab specify one or
several customers possible to connect to the versions of the costs
calculated for the tree structure. All customer categories can be selected
without restrictions.
Prerequisites
- For being able to process the estimate, a company must exists and
estimate cost type connections must have been established.
- Currency code records for the estimate company must exist in the
Currency Codes window.
- A default currency rate type with rate type category normal must exists,
with the reference currency equal to the accounting currency for the
estimate company.
- Estimate Item Types must have been established with connections to the
reference item types.
- If customer(s) shall be connected to the estimate then at least one
customer record must exist.
System Effects
As a result of this activity, an estimate revision is created and receives
InProgress status. Besides a default cost version is created and also InProgress
status. The estimate keeps track of the cost figures calculated for the versions
and items during the estimate process.
Window
Estimate
Related Window Descriptions
Estimate
Procedure
Manually by using the Estimate window:
- Open the Estimate window.
- Create a new record.
- Enter an estimate description.
- Default company appears automatically. Can select any other
company that is listed for your user.
- The accounting currency for the estimate company appears automatically.
Possible to select any other currency that is listed for the estimate company
selected.
- In the Revision Description field, enter a
brief description of what the intension is with the estimate revision. Save
your record
- Click the General tab and if required enter
information such as; responsible person, valid until date etc.
- Optional is also to specify one or several customers with
interests in the estimate.
By using the right-mouse button on Business Opportunity line
- Open the Business Opportunity window.
- Click on the Opportunity Lines tab.
- Create records for the parts to estimate; non-existing part, existing
sales part or a combination.
- Select the records and right-click, execute the option New
Estimate.
- In the first step you will specify the general information for the
estimate, i.e., the header.
- In the second step you may create top item records with individual
required dates based on customer defined item types connected to a reference
item type, Generic and Product. When
finished with the assistant, a new estimate revision with a default version
is established. It contains a tree structure holding the top item defined
in this step of the assistant.
By using the right-mouse button on Sales Quotation line.
- Open the Sales Quotation window.
- Click on the Quotation Lines tab.
- Create records for the parts to estimate.
- Select the records and right-click, execute the option New
Estimate.
Note: The sales quotation line
must have a sales quantity larger than zero and the status must be either
Planned or Released. Package sales part
type isn't handled by estimate.
- In the first step you will specify the general information for the
estimate, i.e., the header.
- In the second step you may create top item records with individual
required dates based on customer defined item types connected to a reference
item type, Generic and Product.
Product can only be created when the sales quotation line is of
type inventory part. For sales parts of type non-inventory part
only Generic estimate items can be created.
- When
finished with the assistant, a new estimate revision with a default version
is established. It contains a tree structure holding the top item defined
in this step of the assistant.
Note: The estimate tree structure can hold more than one top
item, with independent structures, costs, insecurities and markups.