Register Employee Competency

Explanation

This activity is used to specify the competency profile for an person. The competencies of a person are registered by rating their competency level for each selected competency element.

Prerequisites

Competencies have to be registered in the Competencies window.

System Effects

There are no system effects.

Window

Employee File
Employee Competency Assessment
Personal File

Related Window Descriptions

Employee File/Qualifications/Competencies
Employee Competency Assessment
Personal File/Qualifications/Competencies

Procedure

To register competencies in the Employee File window:

1. Open the Employee File/Personal File window and select an employee to register competency information.
2. Select the Employee/Qualifications/Competencies tab (or Qualifications/Competencies) and click New.
3. In the Competency Group and Competency Element Name fields, select the competency group and competency element that you want to register from the lists.
4. Specify the competency level by selecting a value from the list in the Competency Level field.
5. In the Valid From and Valid To fields, specify the valid period of the competency information for the employee. Note: The effective duration of the competency element as specified in the Elements window will determine the default validity end date. The system date will be the default validity start date.
   
   To copy competencies from other employee or job requirement;
    
6. Right-click and click Copy from Other Employee Competency to select the competencies from another employee.
7. Right-click and click Copy from Primary Job Competency Requirement to copy the competencies linked to employee's primary job assignment.
8. Right-click and click Copy from Primary and Non-Primary Job Competency Requirement to copy competencies linked to all of employee's job assignments.
9. Save the information.

To register competencies in the Personal File window:

1. Open the Personal File window.
2. Search or populate to find the person for whom you want to register competencies.
3. Go to the Qualifications/Competencies tab and add a new record.
4. In the Competency Group ID field, you can select a competency group. This will narrow the list of competencies available for selection.
5. In the Competency ID field, enter the identifier of a competency which you want to register for a person.
6. In the Competency Level Name field, select a competency level, which specifies how proficient a person is at the competency.
7. In the Valid From and Valid To fields, enter the period when competency should be assigned to a person.
8. In the Remark field, enter any notes regarding competency of the person.
9. Save your changes.

Register competencies for employees in Employee Competency Assessment window;

1. Open the Employee Competency Assessment window.
2. Select New and specify the employee in the Emp ID field. The organization and job information of the entered employee will be automatically entered in the respective fields.
3. Enter the competency information for the employee as described for employee files in the previous procedure.
4. Save the information.