Enter Distribution Data

Explanation

This activity is used to define general distribution, inventory, purchasing and order data that will be used in the distribution flows, common to all sites belonging to the same company.

Prerequisites

A company must have been created with the Create Company Assistant.

System Effects

As a result of this activity, any settings on the Company/Distribution/Inventory sub tab will be defined for the company.

The options in the Ownership Transfer Point list are: Receipt into Arrival and Receipt into Inventory.
- If the value Receipt into Arrival is selected, all inventory parts received into an arrival or quality assurance location will be considered company-owned and inventory postings will be created.
- If the value Receipt into Inventory is selected, all inventory parts received into an arrival or quality assurance location will be considered supplier-owned and inventory postings will not be created until the parts are received into stock, e.g., picking, floor stock, shipment.
The values you enter in the Introduction Duration Days, Decline Inactivity Days and Expired Inactivity Days fields are used to classify the parts into different lifecycle stages.
If the Post Price Differences at Arrival check box is selected, price differences will be booked both at purchase order arrival, against the purchase price and then later at invoice-matching against the invoiced price. If the Post Price Differences at Arrival check box is not selected, price differences will be calculated at invoice matching.

As a result of this activity, any settings on the Company/Distribution/Purchasing sub tab will be defined for the company.

If the Create Postings for Receipt of Non-Inventory Purchase Orders check box is selected, postings will be created upon receipt of non-inventory purchase parts or no parts in the purchasing flow. When matching a supplier invoice, the system will check if postings were created upon receipt and if not, only the M93 postings will be created. (i.e. M91 and M92 postings will not be created) This will result in no cost being booked for non-inventory or no parts until the invoice is received and matched.
If the Notify Supplier of Consignment Consumption check box is selected, it indicates that the supplier notification is a mandatory step. That is, when a consignment stock is being consumed, the consumed stock will not appear for invoice matching until a notification to the supplier has been sent
Authorization Routing Option determines how the system includes steps (authorization lines) and validate steps in the authorization routing template to the authorization routing on the purchase requisition line or purchase order.

As a result of this activity, any settings on the Company/Distribution/Order sub tab will be defined for the company.

The value you select in the Method for Invoicing Prepayment field will decide how the invoicing of prepayments will be handled. The available options are: Advance Invoice and Prepayment Based Invoice.
- If Advance Invoice is selected, advance invoices will be created for requiring prepayments, i.e. before receiving the prepayment.
  - The base value retrieved on the advance invoice will depend on the value selected in the Base For Advance Invoice list.
- If Prepayment Based Invoice is selected (typically used in Poland), invoices will be created after the prepayment has arrived. Note that Prepayment Based Invoice can only be created for the company working with single tax code per line items.
If the Apply Tax check box is selected, it indicates if the Apply Tax check box should be automatically selected when creating and advance invoice from a customer order where the Tax Liability is Tax.
Select the Allow with Delivery Confirmation check box if the company allows prepayment invoicing together with delivery confirmation.
If the Inter-site Profitability check box is selected, inter-site profitability transactions will be created when internal customer orders are delivered to other sites within the same company.
If the Delay Cost of Sold Goods to Delivery Confirmation check box is selected, the cost of goods sold will be posted at delivery confirmation. It must be noted that posting of the cost of goods sold at delivery confirmation will be performed only if the customer order is set to confirm deliveries. If the customer order is not set to perform confirm deliveries, the cost of goods sold will be posted when goods are shipped. The value of this check box is defaulted to the customer order.
If the Exclude Services in Delivery Note Printout check box is selected, non inventory sales parts defined as services will be excluded from the delivery note printout.
If the Invoice Unconnected Charges Separately check box is selected, it is possible to create a customer order invoice for a customer order charge that is not connected to a customer order line, before there is any delivery against the customer order or when there are no approved stage billing lines. If delivery confirmation is used, unconnected charge can be invoiced before any quantity gets a confirmation on delivery. If not selected, it is possible to invoice unconnected charge only with a delivery or an approved stage billing line. When delivery confirmation is used, there should be at least some quantity confirmed for the unconnected charge to be invoiced. The value of this check box is editable and will be inherited to the dialog boxes used to batch create customer order invoices. This would impact the customer order invoicing flow.
If the Include Tax When Creating Interim Sales Voucher check box is selected, tax postings for M177 will be created on the interim sales vouchers when running the Create Interim Sales Voucher job. If the check box is not selected, no tax postings will be created even for customer orders that are taxable.

Window

Company

Related Window Descriptions

Company
Company/Distribution
Company/Distribution/General
Company/Distribution/Inventory
Company/Distribution/Purchasing
Company/Distribution/Order

Procedure

In the Company window, query for the relevant company.
Select the Distribution tab and then the General tab.
Enter GS1 basic data if you are using GTIN numbers.
On the Inventory tab, if you wish to change intervals for lifecycle stages you can enter new values in the Introduction Duration Days, Decline Inactivity Days and Expired Inactivity Days fields.
Optionally, if you wish to book price differences both at purchase order arrival and later at invoice-matching, select the Post Price Differences at Arrival check box.
The default value in the Ownership Transfer Point list is set by the company template. You can either use this value or select the relevant value as appropriate.
The default values for Units of Measure are set by the company template. You can either use these values or select relevant values as appropriate from the List of Values.
On the Purchasing tab,if you wish to create postings for receipts of non-inventory purchase parts or no parts select the Create Postings for Receipt of Non-Inventory Purchase Orders check box.
Select the Include Charges in Purchase Order Authorization check box if you want the charge amounts to be added to the amount that should be authorized for a purchase order.
Select the Use Gross Amount check box if it is the amount including tax that should be validated.
Select the value Include Steps based on Limits from the dropdown list Authorization Routing Option if you want the system to only generate authorization steps until a step with enough authorization limits to authorize the purchase requisition line has been reached.
Select the Allow Changes to Requisitions check box if changes are allowed to the authorization limit of the applied authorization rule or the used authorization step in the applied authorization routing.
Select a value in the Allow Changes to Orders list if changes are allowed to the authorization limit of the applied authorization rule or the used authorization step in the applied authorization routing.
Select the Enforce Purchase Order Authorization check box if you require that all purchase orders should be authorized.
Select the Allow Manual Update of Authorization Routing check box if you want to allow an authorization routing to be used in a purchase order or a purchase order change order. For example, once the authorization rule is retrieved, it can be manually replaced by a selected authorization routing template.
Select the Use Delta Amount for Purchase Order Authorization check box if it should be the difference in amount between two purchase order change orders that should be authorized.
Select the Consider PO Max Amount in Change Order Authorization check box if you want the system to do a check against maximum authorized amount on the purchase order when purchase authorization rules are retrieved to a purchase order change order. This check is only performed if the Use Delta Amount for Change Orders check box is selected.
Depending on the company template used, the default value will be selected in the Method for Invoicing Prepayment field. You can either use this value or select another from the list.
The value Net Amount will be selected by default in the Base For Advance Invoice list. You can either use this value or select another value from the list.
Optionally, if you wish to post the cost of goods sold at delivery confirmation select the Delay Cost of Sold Goods to Delivery Confirmation check box.
Optionally, if you wish create inter-site profitability transactions select the Inter-site Profitability check box.
Optionally, if you wish to exclude non-inventory sales parts defined as services from the delivery note printout, select the Exclude Services in Delivery Note printout check box.