Define External Payment Parameters per Payment Method

Explanation

Use this activity to create new external payment parameters for a specific payment method and to select general matching parameters, e.g., if tolerances are to be used when the payment is matched.

The external payment parameters has the settings to import the external file and to process the external payment. You can only use the payment methods in the external interface for payments for which you have created the external payment parameters. The file import requires external payment parameters for a payment method which is linked to a payment format with a file template. A payment format without a file template can be used only to enter external payments manually. For this purpose, the payment method must be connected to payment format of type Empty Format.

If message codes are predefined in the payment format, the message codes will be copied to the message codes of the external payment parameters when the new external payment parameters are saved. The same applies for the reason codes, that can be predefined per message code in the payment format. Once the external payment parameters are created for the payment method, more parameters can be subsequently added, such as matching identifiers, segmentation criteria, company identifiers and tolerances for write-off. You can also modify the message codes, e.g. to specify the account or pseudo code that can used for a direct cash payment.

Prerequisites

In order to perform this activity,

• The payment method must be predefined in the Payment Methods window.
• The payment format of the entered payment method must be connected to a file template.
• The payment format should be of type Empty Format if the payment format is not connected to a file template.

System Effects

As a result of this activity,

• The message codes of the payment format are copied to the External Payment Parameters/Message Codes tab, if message codes are connected to the payment format.
• The reason codes connected to the message code of the payment format are copied to the External Payment Parameters, and can be further set up in the Reason Codes per Message Code dialog.
• The additional parameters such as message codes, matching identifiers, segmentation criteria, company identifiers and tolerances for write-off can be entered in the respective tabs of the External Payment Parameters window.
• The payment method can be used to import an external payment file and if the Default check box is selected, this payment method will be displayed in the Load File dialog.
• The payment transactions will be matched and checked automatically during file import, depending on the general matching parameter Allow Automatic Matching.
• The copied message codes will be used when an external file is imported with the payment method.
• The general matching parameters Only Complete Matching of Payment Amount and Consider Customer/Company Tolerances when Matching will be used when the external payment transaction matched with invoice installments.
• The general matching parameter Only Identifiers Connected to Message Code will be used when the external payment transaction is matched.

Window

External Payment Parameters

Related Window Descriptions

External Payment Parameters

Procedure

To create external payment parameters for a payment method:

1. Open the External Payment Parameters window.
2. Click New to enter new parameters for a payment method.
3. Enter a method in the Payment Method field for which you want to create the external payment parameters. You can also select the payment method from the List of Values.
4. Select the Default check box, if the payment method should be displayed by default in the Load File dialog.
5. Select the Allow Automatic Matching check box, if the imported data should be validated and the payment should be matched during file import.
6. Select the Only Complete Matching of Payment Amount check box, if the payment should be matched with invoices only, which open amount matches exactly the payment amount.
7. Select the Consider Customer/Company Tolerances when Matching check box, if the tolerance percentage and the tolerance amount defined for the customer and/or for the company should be used when matching the payment with invoices.
   Note: The tolerance days for the discount defined for the customer and/or the company, are considered for the calculation of discount irrespective of this check box.
8. Save the information.