Create Accounting Period

Explanation

This activity is used to create accounting years, accounting periods, voucher number series, user groups per voucher series and user groups per period. When using this function accounting years and periods will always be created while voucher number series, user groups per voucher series and user groups per period are optional to create.

Prerequisites

This activity has the following prerequisites:

• Accounting Year for the company included in the selection must exist.

System Effects

As a result of this activity:

• Accounting Year for chosen years will be created.
• Accounting Periods for chosen years will be created.
• Voucher Number Series for chosen years can be created.
• User Group per Voucher Series for chosen year can be created.
• User Group per Period for chosen year can be created.

Window

Create Accounting Periods

Related Window Descriptions

Create Accounting Periods

Procedure

To perform this activity:

1. Open the Create Accounting Periods dialog.
2. Select company/companies to create new accounting years and accounting periodsfor by selecting the checkbox Include.
3. Select the Source Year which will be the base accounting year and used to copy data from. Default year will be the last existing accounting year for the specific company. The Source Year can be modified.
4. Select From Year. Default year is year after last existing accounting year. From year can be earlier that source year.
5. Select Until Year. Default year is year after last existing accounting year. Maximum number of years to create is 99 per company.
6. Specify which method to use for creation of voucher number series by selecting an option in column Voucher Number Series Creation Method:
   • Per Year: Voucher number series will be created starting with the year. If the checkbox Use Voucher Number Series Per Period is selected in Company/Accounting Rules/General Data tab it is not possible to select Per Year.
   • Per Period: Voucher number series will be created starting with year and period. If the checkbox Use Voucher Number Series Per Period is  not selected in Company/Accounting Rules/General Data tab it is not possible to select Per Period.
   • From Source Year: Voucher number series will be copied as they are from the source year.
   • Exclude: Voucher number series as well as user groups per voucher series will not be created.
7. Select checkbox Exclude User Group per Voucher Series if user groups per voucher series should be excluded from the creation. If the Voucher Number Series Creation Method is Exclude, this option will be selected automatically.
8. Select checkbox Exclude User Group per Period if user group per period should be excluded from the creation.
9. Specify in which status the periods should be created by selecting an option in column Period Status.
10. Select OK.