Enter Coordinator Group

Explanation

This activity is used to enter the IDs of coordinator groups with which coordinators are associated. This mandatory task is to be performed by a system administrator or an equivalent person.

The values in the Coordinator Group ID column control the number series that is used for sales quotations, and orders created by coordinators in each group. By defining the group ID, purchase order prefix, distribution order prefix, distribution allocation prefix and the starting number of the number series, the next available number is used in the next search.

Prerequisites

This activity does not require any prerequisites.

System Effects

As a result of this activity:

• The coordinator group ID can be connected to a coordinator in the Coordinators window.
• Automatic numbering is available in the header of the Customer Order, Sales Quotation, Purchase Order, Distribution Order and Distribution Allocation windows.
• If the purchase order prefix and purchase order number series is not defined, the purchase orders will receive system-generated order numbers.

Window

Coordinators

Related Window Descriptions

Coordinator Groups

Procedure

1. Open the the Coordinator Groups window.
2. Create a new record.
3. In the Coordinator Group ID field, enter one alphanumeric character for the coordinator group ID.
4. In the Coordinator Group Description field, enter the description.
5. In the Customer Order No field, enter the order number.
6. In the Sales Quotation No field, enter the quotation number.

Optional steps (remember to save your entries):

• Enter data for the purchase order number creation. In the Purchase Order Prefix field, enter one alphanumeric character for the purchase order prefix, and in the Purchase Order No field, enter the order number.
• Enter data for the distribution order number creation. In the Distribution Order Prefix field, enter one alphanumeric character for the distribution order prefix, and in the Distribution Order No field, enter the order number.
• Enter data for the distribution allocation number creation. In the Allocation Order Prefix field, enter one alphanumeric character for the distribution allocation prefix, and in the Allocation Order No field, enter the order number.