Enter Message Defaults for Supplier

Explanation

This activity is used to enter default values for approval of incoming delivery notification, incoming order confirmation with differences and incoming order confirmation without differences for different sites and site-supplier combinations.

Prerequisites

• The site, supplier and approval user must have been created.

System Effects

• When receiving an incoming delivery notification, incoming order confirmation with differences or incoming order confirmation without differences message, default values for automatic approval are retrieved from the combination of demand site and internal supplier defined on the Site/Extended Site Info/Sales and Procurement/Message Defaults tab. If a value is not defined, then the default values are retrieved from the demand site for any internal supplier. If both are not defined, then default values are retrieved from the supplier.
• Create Confirmation Change Order check box is only applicable for incoming order conformation with differences message. If this check box is selected, it indicates that the user require confirmation change order to be created when the incoming purchase order confirmation is automatically approved with changes, and when the purchase order cannot be updated. If this check box is cleared, when the changes cannot be updated to the purchase order, the incoming purchase order confirmation is stopped while attempting to automatically approve.

Window

Site

Related Window Descriptions

Site
Site/Extended Site Info
Site/Extended Site Info/Sales and Procurement

Procedure

Enter message defaults for a combination of site and supplier:

1. Open the Site window.
2. In the Site field, search for the demand site for which you want to enter default message settings.
3. On the Site/Extended Site Info/Sales and Procurement/Message Defaults/Supplier tab, create a new table record.
4. Enter the internal supplier for which you want to define approval for message defaults.
5. To automatically approve an incoming delivery notification message when it is received, select Automatically from the list provided for incoming delivery notification, and then select the approval user’s ID from the List of Values.
6. To automatically approve an incoming order confirmation without differences message when it is received, select Automatically from the list provided for approval of incoming order confirmation without differences.
7. To automatically approve an incoming order confirmation with differences message when it is received, select Automatically from the list provided for approval of incoming order confirmation with differences.
8. Select or clear the Create Confirmation Change Order check box when the approval of incoming order confirmation with differences is set to Automatically.

Enter message defaults for site:

1. Open the Site window.
2. In the Site field, search for the demand site for which you want to enter default message settings.
3. Click the Site/Extended Site Info/Sales and Procurement/Message Defaults tab (Supplier group box).
4. To automatically approve an incoming delivery notification message when it is received, select Automatically from the list provided for incoming delivery notification, and then select the approval user’s ID from the List of Values.
5. To automatically approve an incoming order confirmation without differences message when it is received, select Automatically from the list provided for approval of incoming order confirmation without differences.
6. To automatically approve an incoming order confirmation with differences message when it is received, select Automatically from the list provided for approval of incoming order confirmation with differences.
7. Select or clear the Create Confirmation Change Order check box when the approval of incoming order confirmation with differences is set to Automatically.