This process is used to enter payments received from customers, match them with invoices, and finally print the payment receipts. The Customer Valuables Matching window is used to enter the information. Before entering customer receipts, a Customer Valuables Matching document type should be created in Payment Documents. A document series should be added to the document type. This series ID can be selected from the List of Values at the time of data entry. A new payment type called Customer Valuable Payment must be created in the Payment Types window. A collector must be created before entering customer receipts. The Collectors window in Payment Basic Data is used to enter information about the collector.
Once the basic data is set up, the customer valuables (e.g. cash, checks etc...) are entered and the Start Receipt right mouse button option is performed, the receipt status will change to Started. The open receipt is found in the AR ledger with its series ID and number. The next step is to enter the received cash, check or Bills of exchange. Once this information is entered and saved, a voucher will be created.
A new customer claim will appear (PP52), which is represented by the entered open customer payment receipt. This is stored as new type of ledger item. A new payment on account appears (PP53), which is represented by the entered unmatched customer payment receipt. This can later be matched against the invoices using the Match Invoices right mouse button option during the standard customer offset standard process.
The next step is to enter all the transactions of the RECIBO, i.e., the cash, bills of exchange, and the checks.
The status of the receipt is changed to Approved when all the balances in the receipt are equal to zero (0).
Next in the customer offset function, you have to select the receipt and match it with the invoices it covers. In this step, we also register discounts and tax withheld (retention) by the customer.
The matched invoices are paid and the customer claim from the invoices (IP2) and payment on account (PP53) are removed.
The status of the receipt is automatically changed to Closed.
The RECIBO can be printed when it reaches the Closed status.