Enter Persons and Groups

Explanation

Use this activity to enter persons and groups who has access to create documents from a document class. You can also disable certain persons and groups if those persons are no longer allowed to create documents. If you do not enter any persons and groups, all the persons will be able to create documents from the document class.

Prerequisites

N/A

System Effects

As a result of this activity, only the persons defined in Document Class Management/Persons and groups tab will have access to create documents from that class.

Window

Document Class Management

Related Window Descriptions

Document Class Management
Document Class Management/Persons and Groups

Procedure

  1. Open the Document Class Management window and click the Persons and groups tab.
  2. Double click on the table to create a new record.
  3. Enter a valid value for the Group ID or Person ID field. Use the List of Values to find and insert valid values. Enter a value in either field also enters a value in the Group Description or the Person Name field. The access line will be enabled by default.
  4. Click Save.
  5. To add another row, repeat steps 2-4.

Note: You can uncheck the Enabled check box or delete the access line to remove the access for certain persons or groups you have entered.