Spread Contract Change Order Forecast Amount
Explanation
Cost/revenue spreading is usually done on a forecast line if the ETC
cost/revenue needs to be distributed into specific time periods when they are
most likely to occur. It will be possible to spread cost/revenue into accounting
periods manually as well as to get assistance with distributing the forecasted
amount using pre-defined spreading profiles. The pre-defined spreading profiles
include linear and s-curve spread.
Prerequisites
- A contract change order forecast line with an ETC amount should exist.
System Effects
- The ETC amount is spread over the accounting periods between (and
including) Start Date and End Date.
- The Spread Profile check box is selected to indicate that the
cost/revenue has been spread into accounting periods.
- The ETC Spread Date Exception check box is selected if there
are amounts spread outside the Start Date and End Date.
- If the Start Date and End Date are not specified,
the system will retrieve them from the Project Work Breakdown Structure based
on the start and end dates of the project, sub project and activity of the
forecast line.
Window
Contract Change Order
Related Window Descriptions
Contract Change Order
Contract Change Order/Forecast
Contract Change Order/Forecast/Cost
Contract Change Order/Forecast/Revenue
Spread Forecast Amount
Procedure
Use the following procedure to spread the cost/revenue on a contract change
order forecast line:
- Open the Contract Change Order window, select the required
contract change order and click on the Forecast tab.
- Click on the Cost tab or Revenue tab
depending on the requirement.
- Query for an existing forecast line for which you want to spread cost/revenue.
- In the Start Date field, enter a date on which you want to start
the cost/revenue spreading for the particular forecast line.
- In the End Date field, enter a date on which you want to end the
cost/revenue spreading for the particular forecast line.
- In the Spread Type field, use the drop down list to select the
type of forecast spreading required for the particular forecast line
depending on the requirement:
- Manual: Enables manual entry and distribution of costs/revenue for
each of the spread periods.
- Profile: Produces a linear or nonlinear distribution of cost/revenue among
the periods using a predefined spread profile.
- Click Save.
- Right click on the window and then click Spread
with Profile.
- In the Spread with Profile dialog box, select one of the
following options:
- Use Spread Profile from Line: Spreads cost/revenue as defined on the
budget/forecast line.
- Override Spread Profile on Line: Enables the selection and entry
of spread profiles different from those defined on
the forecast line.
- Click OK.
Use the following procedure to view or modify complete details on the cost/revenue
spread:
- Select single or multiple budget/forecast lines from the
Cost
tab or Revenue tab in the Contract Change
Order/Forecast tab. Right-click and
then click Forecast Spread Details.
- In the
Forecast Spread Details
window,
use the arrows to modify the number of periods in No. of
Periods field of the Display Properties area for which the
cost/revenue spread should be displayed.
- Modify the From and To Periods using the
arrows if required.
- Modify the cost/revenue in each accounting period if required
in Cost and/or Revenue tabs.
- Select the currency from the Display Currency list in which the amounts should be
displayed.
- If a manual update of a period amount in
the window results in recalculating the period amounts of the same
period in other currencies, select the Update Other Currencies
check box.
- Click Save.