Enter Day Type

Explanation

Use this function to enter day types. As the name suggests, day types are reusable descriptions of the work time for a day. The day type is a building block that is used to create a cohesive description of work time, a work schedule. Individual day types describe a workday or a non-workday, without being linked to a specific date. Linking to an accounting date occurs later, when day types are registered in the day schedules and substitution schedules.

The day type describes the wage codes of employee compensation for each hour in the interval the day type covers.

The day types also describe types of work time such as normal, extra, overtime, lunch, and breaks. You must register the overtime interval with a complete description of compensation in the day type, not as an increment in the increment schedule. If you break this principle, the rules you register to control overtime cannot be guaranteed in all cases.

Prerequisites

Before registering a day type, the following must have been completed:

• The wage codes included in the wage codes in the day types, as well as the day flex rules (optional) you will link to the day type, must be registered.
• The increments you plan to connect to day types should be registered.

System Effects

As a result of this entry, you are able to connect day types to schedules.

Window

Working Hours Schedules

Related Window Descriptions

Working Hours Schedules/Day Types

Day Type Details

Procedure

Below are some terms you should be familiar with before you start your registration

The time intervals you create in the Day Type Details window determine whether the interval is for normal time (agreed work time), extra time, overtime, and so forth. The wage code determines the rate of compensation for hours worked in the interval.

The accounting date is the date upon which the time worked is accounted for. For the normal daytime schedule, the same date applies as the clocking-in date. For a night shift that begins before midnight and ends during the morning of the next day, it is possible to direct the accounting date to the date of your choice. This can be done in the Day Type Details window. Note that much of the data in the Day Types tab is automatically filled in by the system when you enter the details.

In Day Type Details, the time in the From field, together with the From Day field, determines the size of the intervals that the day type covers. The From Day field determines whether each interval concerns a previous, present, or future day. 

Deductions for breaks and lunch

Fixed unpaid breaks are registered by selecting Break in the Wage Type field. The wage code has no function; hence, no time is accounted for. However, it must still be specified in the day type. The lunch interval must be registered if there is to be a deduction for lunch. Lunch is registered by using the Lunch wage type. Use the normal time wage code with wage type Lunch or a specific wage code for lunch.

Both breaks and lunch are automatically deducted from normal hours in the calculation if they are registered in the day type.

Employees who do not usually receive overtime pay could be linked to a work schedule containing day types which do not allow overtime wage codes. Optionally, you can use a wage code for the overtime intervals that will not result in a payment in the payroll system.

For part-time employees, overtime is not generally paid until the entire work time norm for the corresponding full time schedule has been worked. To allow overtime payment for part-time employees, place a wage code for extra time in the gap between the start and end times of the part-time schedule and the corresponding full-time schedule. The extra time can be accounted for, as required, either on a separate Extra wage type, or as overtime with the Overtime wage type. The only difference is that overtime withdrawals are easier to make if extra time is accounted separately.

Specified wage codes are only used in certain cases and only in connection with overtime. They must be registered with the Specified wage type. If not, the calculation does not translate the specified wage codes in accordance with the sequence steps. If you register the same specified wage code on several overtime intervals in the same day type, the registered time within these intervals will be totaled before being distributed to the sequential steps. Specified wage codes and normal overtime wage codes can be included in the same day type.

Register Day Types

1. In the Day Types tab, select New to register a new day type.
2. Specify a name and a description for the day type in the Day Type and Day Type Description fields. Use the description field to create a description meaningful to the user.
3. Link the day type to a day flex rule in the Day Flex Rule field, using the List of Values. If you want to connect an increment type to the day type, you can do so in the Increment Type field. Other information is transferred automatically when you register the information in the Day Type Details window.
4. Enter number of Agreement Hours if you don't want to use daily scheduled normal hours to control the calculation of work time for a certain period. Where the Agreement Hours is an average amount of normal hours for a period, e.g. the complete shift cycle, the month, the year etc, the scheduled hours is the amount of normal hours for each specific day.
5. Save the results. Select the line and choose Day Type Details in the Operations menu.
6. In the Day Type Details window, you must register a line for each wage code interval in the day type.
7. In the From list box, enter the start time of the interval. In the list box From Day, specify whether the time should fall under the present, next, or previous accounting date. For all day time schedules, select Present for all the intervals.
8. Then, select the wage type in the list box, and specify the wage code, using the List of Values in the Wage Code field. The wage code name is automatically shown.
9. For the overtime wage codes, you must also specify the priority in the Overtime Priority list box. See the field descriptions.
10. When you have registered information for all intervals to be covered by the day type, select Save.