Create and Modify Absence Types
Explanation
This activity is used to create absence types for an absence group using the Absence Configuration/Absence Type List
tab. Once an absence type is already created, you can select the absence type in
the navigator of the Absence Configuration window in order to open
the Absence
Configuration/Absence Type tab where additional details relevant
to the absence type can be entered.
You can also overview details of already created absence types using the
Absence Type window.
Prerequisites
In order to perform this activity:
- Absence groups should already be defined
in the Absence Configuration/Absence Group tab.
- If it should be necessary to restrict access to an
absence at the time of creating the absence type, the Use Extended Data Security
checkbox is required to be selected in the Company Details/General
tab.
System Effects
There are no system effects.
Window
Absence Configuration/Absence
Type List
Absence Configuration/Absence
Type
Absence Type
Related Window Descriptions
Absence Configuration/Absence Type List
Absence Configuration/Absence Type
Absence Type
Procedure
To create absence types using the Absence Configuration/Absence Type
Lists tab;
- Open the Absence Configuration window.
- Select an absence group in the tree navigator. Then go to the Absence
Configuration/Absence Type List
tab.
- Enter the absence type ID and description in the Absence Type ID
and Absence Type Description fields.
- In the Absence Duration Type field, enter a
value using the list to specify how the absence duration registered by
employee should display. The duration can show as working days, working
hours or calendar days.
- In the Absence Calculation Period Type
field, enter a value using the list to specify whether the effective absence
registered for an employee should apply for all working days, working hours
or calendar days. The actual absence duration (e.g. as applicable for the
employment type) is calculated using this
value.
- Save the information. If the Use Extended Data Security checkbox
is selected in the the Company Details/General tab, the Grant Access dialog box will open when you click
Save. In
this dialog box, you can link the absence type to an access group defined in
the Data Access Group Definition window. Enter the group ID in
the relevant field and click Grant.
Note: If the log-in user does not belong to the access group which is
linked to the absence type,
the absence type will no longer be visible to the user in this window.
To view or modify absence type details using Absence Configuration/Absence
Type tab;
- Open the Absence Configuration window and populate.
- In the tree navigator, click on the absence type you want to view. The
Absence Type tab will be enable in the right pane of the window.
Note: Absence types will be available in the navigator only if they
are created using the Absence Configuration/Absence Type List
tab.
- Modify the required details and save the information.