Create and Modify Absence Groups
Explanation
This activity is used to create absence groups using the Absence Configuration/Absence Groups tab. Once an
absence group is already created, you can select the absence group in the
navigator of the Absence Configuration window in order to open
the Absence
Configuration/Absence Group tab where additional details relevant
to the absence group can be entered.
Prerequisites
There are no prerequisites.
System Effects
There are no system effects.
Window
Absence Configuration/Absence
Groups
Absence Configuration/Absence
Group
Related Window Descriptions
Absence Configuration/Absence Groups
Absence Configuration/Absence Group
Procedure
To create an absence group using the Absence Configuration/Absence
Groups tab:
- Open the Absence Configuration window. The Absence
Groups tab will be selected by default.
- Create a new record. Enter a group ID and description in the Absence
Group ID and Absence Group Description fields.
- Select the Show In Absence Limits check box if it should be
possible to allocate absence limits using this
absence code for employees. Limits are allocated in the
Absence window. You can modify this field later if required.
Note: In order to use absence types belonging to this absence group
to registered absence for
employees, limits should be defined in the mentioned window.
- If absence registered in the Time Card Day window
using absence types belonging to this group should automatically reduce absence limits, select Automatic Limit
Allocation check box.
- Save the information. Note: A node will be created for the new
absence group in the tree navigator of the Absence Configuration
window.
To view or modify absence group details using the Absence Configuration/Absence
Group tab;
- Open the Absence Configuration window and click on the
required absence group (already created using the previous procedure) in the
tree navigator.
- If required, you can modify the absence group name or the Show In
Absence Limits check box.
- In the Absence Limit Unit field, select what unit of time (days
or hours) is used in the group limits. This setting also controls how the
limit is generated and spent.
Following options are available:
- Calendar Days: Absence limits are generated in days. The
limit is consumed by working and non-working days (e.g., weekends,
holidays).
- Working Days: Absence limits are generated in days. The limit
is consumed only by working days (weekends or holidays during an absence
will not use up the limit).
- Working Hours: Absence limits are generated in hours. The
limit is consumed only by working hours.
- Day Based Working Hours: Absence limits are generated in days
and hours. While generating a limit, you only have to enter the number
of working days. The amount of hours is then calculated by multiplying
working days by daily working hours. You can enter standard daily
working hours for the limit in the Day Hours for Limits field,
but this amount can be adjusted for specific employees in the
Absence window.
- Factor Based: The number of days in the employee’s absence
duration will be controlled by the absence parameter value connected to
the employee in the Absence/Absence Parameters/Employee Absence
Parameter tab. This parameter value will specify the maximum number of
days in the week overriding the employee schedule information.
- Average Shifts: The average daily work hours
of an employee will be calculated by dividing the hours in the
employee's schedule from the individual work hours specified in the
Absence/Absence Parameters/Absence Limit Parameters tab or
the day hours for limits specified for the absence group if the
individual work hours have not been specified.
- In the Calendar Type field, enter a calendar that should be
used when allocating limits for employees using the absence group. The
calendar will determine the dates for which the allocation will apply. You can either use the standard Gregorian
calendar or a specific calendar defined for the company in the Absence Limit Calendar Type window.
Note: The absence type unit and calendar type is required in order to
allocate limits for employees. Not applicable when Show In Absence Limits
check box is not selected.
- In the Reducing Day Types field, enter the day types for which the absence limit allocation
should not apply.
- In the Day Hours for Limits field, enter
the default number of working hours for a day. This value will be used to
determine the number of working hours in the allocated absence limit (i.e. the
number of days allocated x day hours for limits will be the number of
working hours).
- Save the information.