Define Absence Type Divisions
Explanation
This activity is used to define how absence types should be divided using
absence periods created in the Absence Configuration/Absence Period
Definition tab and the system defined functions available in the Absence
Functions/Absence Type Functions tab.
When absence is registered using an absence type, the absence duration will
be further divided based on the group divisions specified using this activity
and the attendance result will be generated for the wage codes connected to each
absence period in the Absence Period Type Mapping window.
Prerequisites
In order to perform this activity;
- Absence types should already be defined in the Absence Configuration/Absence
Type List tab.
- Absence type functions are required to be already extracted for the
company. This is done in the Absence Functions/Absence Type Function
tab.
- Period types should already be created in the Absence Configuration/Absence
Period Definition tab.
System Effects
There are no system effects.
Window
Absence Configuration/Absence
Type Divide Definition
Related Window Descriptions
Absence Configuration/Absence
Type Divide Definition
Procedure
- Open the Absence Configuration window.
- Click on the required absence type in the tree navigator. The
Absence Type Divide Definition tab will be enabled in the right pane
of the window.
- In the upper pane of this tab, create a new record.
- In the Valid From field, enter the date from which the absence
type divide definition should be effective. The user ID of the log-in user
will automatically display in the User ID field. Also, the date on
which the record is created will display in the Modification Date
field.
- Select the record you created on the upper pane and create a new record
in the lower pane.
- Enter a sequence number in the Sequence No
field.
- In the Function ID field, select a system defined function
using the list. The description of the function will display in the Function
Description field. The number of parameters according to the function
will display in the Number of Parameters field and the Parameter
Remark field will show descriptions of all the function parameters.
E.g. If you select NDAY as the absence group function, there will
be 7 parameters as detailed in the table below;
Parameter
Number |
Description of the absence parameters |
1 |
Controls if parameter is switched on or
off. Select 0 to switch off parameter or 1 to switch on
parameter. |
2 |
Determines the number of days for the
first sub period of a registered absence duration |
3 |
Divide after day. Select 0 for
working days and 1 for calendar days. |
4 |
Determines the payment ratio for the first
sub period of the registered absence duration |
5 |
Determines the payment ratio for the
second sub period of the registered absence duration |
6 |
Absence period type linked to first sub
period. |
7 |
Absence period type linked to second sub
period. |
- In the Function
Parameters field, enter values for each
function parameter. Enter the required parameter values for each parameter
in order by using the semi colon as a separator. The example below shows how
the function parameters are defines so that the parameter is switched on,
the employee is paid full for the first two days of the registered absence
duration and paid half for the second period (remaining days) of the absence
duration. Also, the user defined absence period types (defined in the
Absence Configuration/Absence Period Definition tab) PAYF and PAYH are used
to generate results for the first two days of the absence duration and the
remaining days of the absence duration respectively.
E.g. 1;2;1;0.5;PAYF;PAYH;0
- Save the information.
Note: This will be the absence type divide definition effective from
the date specified in the upper pane of this tab.