Define Absence Group Divisions
Explanation
This activity is used to define how absence groups should be divided using
absence periods created in the Absence Configuration/Absence Period
Definition tab and the system defined functions available in the Absence
Functions/Absence Group Functions tab.
When absence is registered using an absence type belonging to the absence
group, the absence duration will be further divided based on the group divisions
specified using this activity. The attendance result will be generated for
the wage codes connected to each absence period in the Absence Period Type
Mapping window.
Prerequisites
In order to perform this activity;
- Absence groups should already be defined in the Absence Configuration/Absence
Group tab.
- Absence group functions are required to be already extracted for the
company. This is done in the Absence Functions/Absence Group Function
tab.
- Period types should already be created in the Absence Configuration/Absence
Period Definition tab.
System Effects
There are no system effects.
Window
Absence Configuration/Absence
Group Divide Definition
Related Window Descriptions
Absence Configuration/Absence
Group Divide Definition
Procedure
- Open the Absence Configuration window.
- Click on the required absence group in the tree navigator. The
Absence Group Divide Definition tab will be enabled in the right
pane of the window.
- In the upper pane of this tab, create a new record.
- In the Valid From field, enter the date from which the absence
group divide definition should be effective. The user ID of the log-in user
will automatically display in the User ID field. Also, the date on
which the record is created will display in the Modification Date
field.
- Select the record you created on the upper pane and create a new record
in the lower pane.
- Enter a sequence number in the Sequence No
field.
- In the Function ID field, select a system defined function
using the list. The description of the function will display in the Function
Description field. The number of parameters according to the function
will display in the Number of Parameters field and the Parameter
Remark field will show descriptions of all the function parameters.
E.g. If you select CON as the absence group function, there
will be 7 parameters as detailed in the table below;
Parameter
Number |
Description of the absence parameters |
1 |
Controls if parameter is switched on or off. Select
0 to switch off parameter or 1 to switch on parameter. |
2 |
Determines the number of days for the first sub period
of a registered absence duration. |
3 |
Determines the payment ratio for the first period
defined in parameter 2. |
4 |
Determines the payment ratio for the second sub period
of the registered absence duration. |
5 |
Absence period type linked to first sub period. |
6 |
Absence period type linked to second sub period. |
7 |
Summarize. Count day option. Select 0 to count days
from all periods or select 1 to count all days from current year. |
- In the Function
Parameters field, enter values for each
function parameter. Enter the required parameter values for each parameter
in order by using the semi colon as a separator. The example below shows how
the function parameters are defines so that the parameter is switched on,
the employee is paid full for the first two days of the registered absence
duration and paid half for the second period (remaining days) of the absence
duration. Also, the user defined absence period types (defined in the
Absence Configuration/Absence Period Definition tab) PAYF and PAYH are used
to generate results for the first two days of the absence duration and the
remaining days of the absence duration respectively.
E.g. 1;2;1;0.5;PAYF;PAYH
- Save the information.
Note: This will be the absence group divide definition effective from
the date specified in the upper pane of this tab.